Privacy Policy
Introduction
Below is our privacy policy. It tells you how we collect and process personal data received from you on our site and via electronic communications. Please read the following carefully to understand our views and intended practices regarding your personal data and how we will treat it.
If you have any comments on this privacy policy, please email them to croydonlodgeoffreedom@gmail.com
What we do
protection of natural persons with regards to the processing of personal data and on the free movement of such data, known as the UK General Data Protection Regulation (UK GDPR) says we have to give you as 'data controller'
- our site address is croydonlodgeoffreedom@gmail.com;
- our name is Croydon Lodge of Freedom;
-our address is Croydon Masonic Halls, 73 Oakfield Road, Croydon, CR0 2UK;
- our Data Protection Officer can be contacted at croydonlodgeoffreedom@gmail.com. Heading the title of the
email: Data Protection Query.
What we may collect
We may collect and process the following data about you:
- information you put into forms;
- a record of any correspondence between us;
- details of your visits to our site;
- we host and maintain this website with www.Wix.com, and they might collect information about your computer (e.g. your IP address, browser, operating system, etc.) for system administration and to report aggregate information to us, our or their advertisers.
Under UK GDPR we will ensure that your personal data is processed lawfully, fairly, and transparently, without adversely affecting your rights. We will only process your personal data if at least one of the following basis applies:
1. you have given consent to the processing of your personal data for one or more specific purposes;
2. processing is necessary for compliance with a legal obligation to which we are subject;
3. processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Cookies
Whilst we do not use cookies as such, it is our belief that our hosting site www.Wix.com might use cookies to distinguish users and improve our/their site and analytics.
How we use what we collect
We use information about you to:
- present our site content effectively to you;
- keep a record and to communicate with people who visit our site.
We will only contact you electronically should you call us or contact us via email or use the Contact Us form on our site.
If you do not want to be contacted for marketing or other purposes, please do not fill in your details on the Contact Us page nor call us.
In addition, if you do not want us to use your personal data for any of the other reasons set out in this section, you can let us know at any time by contacting us at croydonlodgeoffreedom@gmail.com
Where we store your data
We may transfer your collected data to storage outside the UK either on the Gmail email systems or using any proprietary systems offered to us by our hosting agent, www.Wix.com. By giving us your personal data, you agree to this arrangement. We will do what we reasonably can to keep your data secure.
We only keep your personal data for as long as we need to in order to use it as described above, and/or for as long as we have your permission to keep it, and/or for as long as there are statutory or contractual requirements to keep it.
Once our relationship with you has ended we will retain information that allows us to:
- comply with record-keeping requirements under law or regulation;
- deal appropriately with any complaints you might assert;
- defend (or potentially bring) any existing or future legal claims; and/ or
- maintain records of anyone who does not want to receive marketing from us to prevent us from inadvertently ignoring your
communications in the future.
If we do retain your information for lawful reasons we will continue to ensure that your privacy is protected. In any event, we intend to conduct an annual review to ascertain whether we need to keep your personal data. Your personal data will be deleted if we no longer believe we need it.
Disclosing your information
We are allowed to disclose your information in the following cases:
- we can disclose it to other organisations in our group or who we deal with, specifically the Provincial Grand Lodge of Surrey and the United Grand Lodge of England; and
- we can disclose it if we have a legal obligation to do so.
We may contract with third parties within various Masonic or allied organisations to offer services/entertainment to you on our behalf. We will not disclose your data to any third parties (unless required to for any regulatory or legal reasons) without first obtaining your consent.
Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under UK GDPR and the law.
Your duty to inform us of changes
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.
Your rights
Under the UK GDPR, you have the right:
- to request access to, deletion of or correction of, your personal data held by us at no cost to you;
- to request that your personal data be transferred to another person (data portability);
- to be informed of what data processing is taking place;
- to restrict processing;
- to object to processing of your personal data; and
- to complain to a supervisory authority.
Links to other sites
Please note that our terms and conditions and our policies will not apply to other websites that you get to via a link from our site. We have no control over how your data is collected, stored or used by other third party or non-related websites and we advise you to check the privacy policies of any such websites before providing any data to them.
Changes
If we change our Privacy Policy, we will post the changes on this page. If we decide to, we may also notify you via email.
Complaints
If you want to make a complaint about Croydon Lodge of Freedom or how we have handled your personal data, you can email us at croydonlodgeoffreedom@gmail.com with the brief details of your complaint. We will endeavour to initially respond within 30 working days
In the unlikely event that we are unable to resolve your complaint, you may also be able to refer the complaint to the Information Commissioner’s Office (ICO), details of which can be found at www.ico.org.uk. You can also do this without first complaining to us.
Any complaint or dispute shall not affect the parties’ ongoing obligations under this Privacy Policy.